Resignation Letters and Thank-You Notes

Sample Resignation Letters

Sample Letter #1

Dear Mr. Jones:

I want to thank you for all that you have done for me during my time with XYZ Corporation. It has been a pleasure working with you and representing the company.

It is now time for me to move on and I have accepted a position with another organization. This decision was not an easy one and took a lot of consideration. However, I am confident that this new role represents a positive move towards fulfilling my career goals. I wish the company continued success and once again, would like to thank you for allowing me to be a part of your team.

Sincerely,

Bob Smith
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Sample Letter #2

Dear Mrs. Jones:

Please accept this letter as my formal notice of resignation from XYZ Clinic effective January 1, 2001. The associations I’ve made during my employment here will truly be memorable for years to come.

I hope a two-week notice is sufficient for you to find a replacement for me. If I can help to train my replacement please let me know.

Thank you very much for the opportunity to work at XYZ Clinic.

Sincerely,

Bob Smith
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Sample Letter #3

Dear Mr. Jones:

I have decided to tender my resignation. My last day will be January 1, 2001.

I made this decision, not because I’m unhappy with the opportunities you’ve presented, but as a strategic career move. It’s been a great pleasure working with you and representing the firm. I wish you and XYZ law firm continued success.

Sincerely,

Bob Smith

Sample Thank You Letters for Interviews

Sample Letter #1

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

It was very enjoyable to speak with you about the assistant account executive position at the Smith Agency. The job, as you presented it, seems to be a very good match for my skills and interests. The creative approach to account management that you described confirmed my desire to work with you.

In addition to my enthusiasm, I will bring to the position strong writing skills, assertiveness and the ability to encourage others to work cooperatively with the department. My artistic background will help me to work with artists on staff and provide me with an understanding of the visual aspects of our work.

I understand your need for administrative support. My detail orientation and organizational skills will help to free you to deal with larger issues. I neglected to mention during my interview that I had worked for two summers as a temporary office worker. This experience helped me to develop my secretarial and clerical skills.

I appreciate the time you took to interview me. I am very interested in working for you and look forward to hearing from you about this position.

Sincerely,

Your Signature

Your Typed Name
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Sample Letter #2

Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

Thank you for taking the time out of your busy schedule to talk to me about the Senior Tax Analyst position with XXX Company. I appreciate your time and consideration in interviewing me for this position.

After speaking with you and the group, I believe that I would be a perfect candidate for this position, offering the quick learning and adaptability that is needed for a diversified position.

In addition to my enthusiasm for performing well, I would bring the technical and analytical skills necessary to get the job done.

I am very interested in working for you and look forward to hearing from you once the final decisions are made regarding this position. Please feel free to contact me at anytime if further information is needed. My cell phone number is (555) 111-1111.

Thank you again for your time and consideration.

Sincerely,

Your Signature

Your Typed Name
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Sample Letter #3
Date

Name
Title
Organization
Address
City, State, Zip Code

Dear Mr./Ms. Last Name:

Thank you for meeting with me this morning to discuss the executive assistant position. I enjoyed our conversation, and I am very excited about the possibility of joining your team.

I know what it takes to run a busy and successful insurance office. In my last position as an administrative assistant for XYZ Company, I helped manage all aspects of the operation, handling tasks such as bookkeeping, customer service, claims processing, report preparation and ongoing communications with the district manager.

You mentioned that you need an assistant who has strong “people” skills, and this is an area in which I excel. At XYZ Company, I helped the manager build a loyal client base by consistently providing excellent service. My last supervisor said, “John is one of the hardest-working employees I have known. His friendly and professional customer-service skills helped the firm achieve a 20 percent revenue increase last year, and I couldn’t have done it without him.”

I don’t see the executive assistant role as a punch-the-clock, 9-to-5 job; I will be your “right hand” — helping you manage the day-to-day operations, volunteering for special projects, and ensuring the company is positioned for growth and increased profitability.

Again, thank you for considering me for this exciting opportunity. As you requested, I’m enclosing a list of professional references. Please feel free to call me if you need additional information, have any questions or would like to offer me the job! Thank you for your time, and I look forward to hearing from you.

Sincerely,

Your Signature

Your Typed Name